Presenter Guidance:
Please read the following information carefully as it will help you to have an easy and enjoyable presentation.
- Read the guidance below which outlines the length of your presentation, file formats, and how the session will operate.
- Remember not to go over time - Session Chairs will end talks that run over time.
- Presenters will receive an email on Sunday 9th March containing their presenter link - this can only be used for the session you are presenting in. For your links to attend and view the other sessions, please see your Delegate email.
Presentation Styles:
The organisers of OxGVC would like to emphasise that all presentation formats have equal importance. The two different presentation styles offer varied ways to present research and discuss it with colleagues. In all cases presenting authors will be able to deliver their research, and debate the content with other attendees at the meeting. Abstract submission is free of charge.
There are two formats to present at OxGVC 2025:
Flash Talk
Speakers will be allocated 5 minutes, in which they may present up to 3 slides (not including a title slide). At the end of flash talk sessions, there will be a panel question time for all presenters in that session. It is expected that Flash Talks will be presented live. In exceptional circumstances, permission to present via a pre-recorded video may be allowed. Further guidance about file formats, etc, will follow.
Online Platform
The Talks and Flash Talks for this year's OxGVC will be presented via the Streamyard platform, which will stream the presentations via the OxGVC Youtube Channel. Delegates will be able to ask questions via the comments section, and these will be put to the speakers at the question panel session. You will be sent a presentation link closer to the conference start - this can only be used for the session you are presenting in. You are recommended to use the Google Chrome browser when presenting.
Some quick instructions on entering a Streamyard stream as a guest presenter can be found here. Please be sure to read them in advance.
When to Use Your Presenter Link
Your guest presenter link will be sent to your closer to your presentation date. If you are giving a talk presentation, please access the online presentation room 5 minutes before the start of the session.
Flash Talk presenters should access the online presentation room 5 minutes before the start of the session.
Timing - Flash Talks
Flash Talks are limited to 5 minutes, in which you may present up to 3 slides (not including a title slide). We would like to impress upon speakers that it is vital their talks do not over-run. The Session Chairs will be very strict in ending talks that run over their allotted time, to ensure the meeting stays on schedule.
Format
Talk and Flash Talk presenters have two options for presenting via the Streamyard system. Choose the option that best suits you. You do not need to submit your presentation in advance - just have it ready for your presentation session. Your options are:
Talk
Speakers will be allocated 14 minutes for both the presentation and questions. As such we recommend a talk of around 12 minutes. Talks that use the full 14 minutes will not have time for questions. It is expected that Talks will be presented live. In exceptional circumstances, permission to present via a pre-recorded video may be allowed. Further guidance about file formats, etc, will follow.
The challenges of running an online conference means that timing is very important. We would like to impress upon speakers that it is vital their talks do not over-run. The Session Chairs will be very strict in ending talks that run over their allotted time, to ensure the meeting stays on schedule.
Online Platform
The Talks and Flash Talks for this year's OxGVC will be presented via the Streamyard platform, which will stream the presentations via the OxGVC Youtube Channel. Delegates will be able to ask questions via the comments section, and these will be put to the speakers at the question panel session. You will be sent a presentation link closer to the conference start - this can only be used for the session you are presenting in. You are recommended to use the Google Chrome browser when presenting.
Some quick instructions on entering a Streamyard stream as a guest presenter can be found here. Please be sure to read them in advance.
When to Use Your Presenter Link
Your guest presenter link will be sent to your closer to your presentation date. If you are giving a talk presentation, please access the online presentation room 5 minutes before the start of the session.
Talk presenters should access the online presentation room 5 minutes before the start of the session.
Timing - Talks
Talks are limited to 14 minutes. However, we recommend speaking for around 12 minutes to allow time for questions. Talks that last 14 minutes will not have time for questions. We would like to impress upon speakers that it is vital their talks do not over-run. The Session Chairs will be very strict in ending talks that run over their allotted time, to ensure the meeting stays on schedule.
Format
Talk and Flash Talk presenters have two options for presenting via the Streamyard system. Choose the option that best suits you. You do not need to submit your presentation in advance - just have it ready for your presentation session. Your options are:
Other Information
All presentations at the conference will be in English.
All talk and flash talk presenters are offered the opportunity to have their talk recorded and published on the OxGVC YouTube Channel. If you do not wish your talk to be recorded and published online, please select ‘No’ under the permissions section of the abstract submission form.
OxGVC is not able to provide certificates of presentation or attendance.
There are two formats to present at OxGVC 2025:
Flash Talk
Speakers will be allocated 5 minutes, in which they may present up to 3 slides (not including a title slide). At the end of flash talk sessions, there will be a panel question time for all presenters in that session. It is expected that Flash Talks will be presented live. In exceptional circumstances, permission to present via a pre-recorded video may be allowed. Further guidance about file formats, etc, will follow.
Online Platform
The Talks and Flash Talks for this year's OxGVC will be presented via the Streamyard platform, which will stream the presentations via the OxGVC Youtube Channel. Delegates will be able to ask questions via the comments section, and these will be put to the speakers at the question panel session. You will be sent a presentation link closer to the conference start - this can only be used for the session you are presenting in. You are recommended to use the Google Chrome browser when presenting.
Some quick instructions on entering a Streamyard stream as a guest presenter can be found here. Please be sure to read them in advance.
When to Use Your Presenter Link
Your guest presenter link will be sent to your closer to your presentation date. If you are giving a talk presentation, please access the online presentation room 5 minutes before the start of the session.
Flash Talk presenters should access the online presentation room 5 minutes before the start of the session.
Timing - Flash Talks
Flash Talks are limited to 5 minutes, in which you may present up to 3 slides (not including a title slide). We would like to impress upon speakers that it is vital their talks do not over-run. The Session Chairs will be very strict in ending talks that run over their allotted time, to ensure the meeting stays on schedule.
Format
Talk and Flash Talk presenters have two options for presenting via the Streamyard system. Choose the option that best suits you. You do not need to submit your presentation in advance - just have it ready for your presentation session. Your options are:
- Upload a PDF/PPT: when you access the system for your session, you can upload your PDF/PPT by clicking "Share", then "Slides", then "Your Computer". Select your file and it will upload. Your slides are then ready to use once it is your turn to present. You can begin the upload while other presentations are ongoing - it will not affect them. Because your slides are preloaded, the burden on your internet connection is lower. The downside is that animations and videos are not supported.
- Share your screen: when you access the system at the start of your session, you can prepare your screen share by clicking "Share", then "Share screen", then select the appropriate screen. Your presentation is then ready to be presented, and you can begin this process while other presentations are ongoing - it will not affect them. Sharing your screen is more demanding on your internet connection than uploading your presentation (outlined above) however screen sharing will support animations and videos.
Talk
Speakers will be allocated 14 minutes for both the presentation and questions. As such we recommend a talk of around 12 minutes. Talks that use the full 14 minutes will not have time for questions. It is expected that Talks will be presented live. In exceptional circumstances, permission to present via a pre-recorded video may be allowed. Further guidance about file formats, etc, will follow.
The challenges of running an online conference means that timing is very important. We would like to impress upon speakers that it is vital their talks do not over-run. The Session Chairs will be very strict in ending talks that run over their allotted time, to ensure the meeting stays on schedule.
Online Platform
The Talks and Flash Talks for this year's OxGVC will be presented via the Streamyard platform, which will stream the presentations via the OxGVC Youtube Channel. Delegates will be able to ask questions via the comments section, and these will be put to the speakers at the question panel session. You will be sent a presentation link closer to the conference start - this can only be used for the session you are presenting in. You are recommended to use the Google Chrome browser when presenting.
Some quick instructions on entering a Streamyard stream as a guest presenter can be found here. Please be sure to read them in advance.
When to Use Your Presenter Link
Your guest presenter link will be sent to your closer to your presentation date. If you are giving a talk presentation, please access the online presentation room 5 minutes before the start of the session.
Talk presenters should access the online presentation room 5 minutes before the start of the session.
Timing - Talks
Talks are limited to 14 minutes. However, we recommend speaking for around 12 minutes to allow time for questions. Talks that last 14 minutes will not have time for questions. We would like to impress upon speakers that it is vital their talks do not over-run. The Session Chairs will be very strict in ending talks that run over their allotted time, to ensure the meeting stays on schedule.
Format
Talk and Flash Talk presenters have two options for presenting via the Streamyard system. Choose the option that best suits you. You do not need to submit your presentation in advance - just have it ready for your presentation session. Your options are:
- Upload a PDF/PPT: when you access the system for your session, you can upload your PDF/PPT by clicking "Share", then "Slides", then "Your Computer". Select your file and it will upload. Your slides are then ready to use once it is your turn to present. You can begin the upload while other presentations are ongoing - it will not affect them. Because your slides are preloaded, the burden on your internet connection is lower. The downside is that animations and videos are not supported.
- Share your screen: when you access the system at the start of your session, you can prepare your screen share by clicking "Share", then "Share screen", then select the appropriate screen. Your presentation is then ready to be presented, and you can begin this process while other presentations are ongoing - it will not affect them. Sharing your screen is more demanding on your internet connection than uploading your presentation (outlined above) however screen sharing will support animations and videos.
Other Information
All presentations at the conference will be in English.
All talk and flash talk presenters are offered the opportunity to have their talk recorded and published on the OxGVC YouTube Channel. If you do not wish your talk to be recorded and published online, please select ‘No’ under the permissions section of the abstract submission form.
OxGVC is not able to provide certificates of presentation or attendance.
Abstract Submission:
Abstract Submission is CLOSED. The deadline for submission is 23:59 GMT (UTC) February 18th 2025.
All abstracts must be no longer than 2500 characters, including punctuation and spacing.
Titles must be no longer than 300 characters, including punctuation and spacing.
All abstracts must be no longer than 2500 characters, including punctuation and spacing.
Titles must be no longer than 300 characters, including punctuation and spacing.